Receptionist / Bookkeeper

Duties and Responsibilities:

• Daily mail to be filed in payable or receivable folders
• Telephone courtesy to confirm who we are and to whom they are speaking
• Prepare bank deposits
• Pay monthly bills for the 1st and the 15th
• Prepare new client project folders for administration and project Architects
• Make entries into the Access billing system for client payments
• Assist staff with project filing
• Prepare payroll bi-monthly. 
• A pleasant cordial nature is paramount in this firm as it reflects the quality of our business and our staff. 

QUALIFICATIONS:

Required: 

• Office management
• Minimum five (5-8) years of experience 
• Working knowledge of QuickBooks

LICENSING AND CERTIFICATION:

Required/Desired: 

• Valid California driver’s license

KNOWLEDGE, ABILITIES, AND SKILL:

• Experience in working with a team spirit
• Ability to learn office procedures and have fun doing it
• PC computer knowledge in Word, Access and Quick Books
• Developing friendly relationships with clients, consultants and local agencies
• Capable of meeting deadlines  
• Punctual and organized
• A desire to grow within the company

We look forward to bringing on a qualified applicant who can fill this critically important position in our small and very busy firm. Please reply with a little bit about yourself and your interest in joining our firm. Compensation is based on experience and is negotiable. Reply to [email protected] and we will be in contact with you as soon as we can.